Annual Compliances for Pvt. Ltd. Company
Stay ROC-compliant every year. We handle MGT-7, AOC-4, board meetings, statutory registers, and auditor appointment for your Private Limited Company — on time, every time.
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What are Annual Compliances for a Private Limited Company?
Every Private Limited Company registered under the Companies Act, 2013 must fulfil a set of mandatory annual compliances irrespective of turnover or activity. These include filing the Annual Return (MGT-7) and Financial Statements (AOC-4) with the Registrar of Companies (ROC), conducting at least four Board Meetings per year, maintaining statutory registers, and getting accounts audited by a qualified Chartered Accountant. Non-compliance attracts heavy penalties under Section 137 and Section 92 of the Companies Act — ₹100 per day per form with no upper cap. For small companies and OPCs, the condensed MGT-7A form applies instead. Timely compliance also protects directors from disqualification under Section 164(2) of the Act.
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Key Annual Compliance Obligations
ROC Annual Return — MGT-7
File the Annual Return in Form MGT-7 within 60 days of the AGM, disclosing shareholding pattern, directors, and corporate governance data.
Financial Statements — AOC-4
File audited Balance Sheet and Profit & Loss Account in Form AOC-4 within 30 days of the AGM. Includes cash flow statement for applicable companies.
Statutory Audit & Auditor Appointment
Appoint a Statutory Auditor within 30 days of incorporation. File ADT-1 to intimate the ROC. Audit must be completed before the AGM.
Board Meetings & AGM
Hold minimum 4 Board Meetings annually with gap not exceeding 120 days. Conduct AGM within 6 months of financial year end (by 30 September).
Eligibility & Requirements
How to Complete Annual Compliances for Pvt. Ltd.
Our experts follow a structured annual compliance calendar to ensure zero defaults and timely ROC filings for your company.
1Step 1: Accounts Closure & Audit
Close books of accounts for the financial year ending 31 March. Appoint/confirm the Statutory Auditor and get accounts audited.
2Step 2: Conduct AGM
Hold the Annual General Meeting (AGM) by 30 September. Adopt financial statements, appoint auditor, and declare dividend if any.
3Step 3: File AOC-4
Upload audited financial statements in Form AOC-4 on the MCA portal within 30 days of AGM. Attach balance sheet, P&L, and auditor report.
4Step 4: File MGT-7 (Annual Return)
File the Annual Return in Form MGT-7 within 60 days of the AGM with details of shareholders, directors, and company governance.
Our compliance team monitors all deadlines proactively and sends reminders well in advance to ensure your company is never marked as a defaulter.
Documents Required
Company Documents
- Certificate of Incorporation (COI)
- PAN and TAN of the company
- MOA and AOA
Financial Documents
- Audited Balance Sheet and P&L Account
- Auditor Report and notes to accounts
- Bank statements and trial balance
Director & Shareholder Documents
- List of Directors with DIN
- Shareholding pattern as on 31 March
- DSC of authorised signatory
Post-Registration Compliance
DIR-3 KYC for Directors
Every director holding a DIN must file DIR-3 KYC annually by 30 September to keep their DIN active.
Income Tax Return — ITR-6
Companies must file ITR-6 by 31 October (tax audit cases) or 31 July (others). Linked to ROC financials.
GST Returns
File monthly GSTR-1 and GSTR-3B if GST registered. Annual GSTR-9 must be filed by 31 December.
Maintenance of Statutory Registers
Maintain Register of Members (MGT-1), Register of Directors (MBP-1), and Register of Charges throughout the year.
Common Questions
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